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<h1>Tips in Managing a Successful Project</h1>

Projects are temporary undertakings with a definite beginning
and end. There are four phases in any successful project: defining,
planning, implementing and completing. Successful project
management requires a balance of strategy and tactics because it is
a composite of financial, technical and human elements. As an
information technology consultant, project manager and process
improvement analyst employed by global and multinational
corporations for several years, I saw through many of my projects
to completion, aided by various project management models and
tools. Fine. My projects proceeded and completed on time and on
budget, but not after working for so many late hours, continually
stressed out and feeling harassed.
 
But how about those instances when even after toiling until the
wee hours, I still brought a project late and over-budget? Assuming
that there were valid reasons like changes of requirements and new
government-related policies, somehow I still found myself
analyzing, and often, answering questions like: I did my best with
resources I had but how did that project get four months late? Why
did I not take that action during the initial project phase? Or,
why did I take that action when I should not have? And so on.
Familiar?
 
Following, I&#8217;d like to share some tips that saw me through
to completion in managing a successful project on time and on
budget.
 
<ul>
<li>
Define clearly the scope of your project. Your project
should be clearly defined in the project plan. State the project
objectives that should satisfy the project or business
requirements. Be clear on the limitations and scope of the project.
Be clear also on assumptions, risks and issues involved.
 </li>
<li>
Identify properly the required resources. Identify and
determine all major tasks and required resources, facilities and
equipments, time and costs. Ensure that the right people are
identified (customers, sponsor, other stakeholders including senior
management and customer support) to ensure resources and authority
are available. List down existing resources and those you still
have to source. Emphasize the correct skill set of the human
resources. Plan the use of your resources and set time and cost for
each. Establish clear responsibilities, authorities, expectations
and measures.
 </li>
<li>
Sustain a balance of &#8216;process&#8217; and
&#8216;people&#8217; factors. Often, as project manager, we are
so busy focusing on the process that we fail to give enough
attention to the people players of our project. These people
players, aside from our team, are our customers, the project
sponsor, and all other stakeholders. The customers and stakeholders
need regular updates on progress and the impact on any changes. The
sponsor is significant and can break through bureaucracy, obtain
resources and assist in high-level commitment. Apparently, your
team members have an interest in the success of the project.
Develop a work process in place. Aside from policies, you also need
standards and procedures to fully identify, define and control the
components of your process.
 </li>
<li>
Use tools and techniques. This is necessary to assist in the
planning, scheduling and allocation of resources, monitoring and
controlling the project progress, and maintaining records and
reports. Some techniques and tools are: brainstorming, task
breakdown structure, task sheets, time sheets, and other project
control tools like monthly reports, milestone reports, Gantt
Charts, among others.
 </li>
<li>
Keep responsible team members. By all means, try to keep
your best people. Unexpected departure of a team member in the
middle of any project life is often disruptive. Your team must have
been selected and trained; performance expectations and monitoring
explained to them; and responsibility matrix completed which
includes checkpoints and deadlines for individual tasks and project
steps. Inspire and recognize individual and team efforts. They want
to &#8216;feel&#8217; and &#8216;see&#8217; how their contributions
have made a difference. Empower them!
 </li>
<li>
Apply constant review and evaluation of the project and address
all setbacks right away. Set evaluation mechanisms and
underscore expected deadlines. In cases where changes in
requirements occur, manage the change and don&#8217;t let the
change manage you.
 </li>
<li>
Communicate regularly with the relevant players. Who are
these people in your project? They are your customers, sponsor,
project team, and stakeholders. As a project manager, you have to
manage communication among all players. This is vital to avoid
delays and unnecessary misunderstanding. Without clear and adequate
communication, any project for that matter will be rendered
ineffective.
 </li>
</ul>
During the post-implementation review, your project is evaluated
for customer satisfaction, timing and resource effectiveness, and
your team&#8217;s performance. When your project is successful - on
time and on budget &#8211; have fun. Celebrate.

<div>Author Info 
Tel Asiado is an IT professional turned writer, author, and
consultant. Employed by multi-national organizations in information
technology, computing and consulting, she has several years of
varied experience as project manager, business solution manager,
process and information analyst, and as a business writer. She has
a Bachelor of Science degree in Chemistry, course credits in MBA
majoring in Computer Management, and a diploma in Internet
Marketing and Small Business. Tel has pursued nonfiction and
creative writing in essays, anthologies, and prose. Her writings
also reflect her passions for inspirational/motivational and
Christian insights, and classical music. Tel's most recent
publishing credit is her piece, "Two Peas in a Pod" to 
Romancing the Soul anthology, "World's Movers and Shapers",
the first of the 6-series 
Inspired Birthday Diaries, and an eBook 
Safe in Your Valley. Visit one of her websites: 
<a target="_new" href="http://inspiredpen.4t.com">http://inspiredpen.4t.com</a>
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